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[sticky post] Writercon UK 2019 Sign-up Post!!

For those who prefer to use Dreamwidth, there is also a sign-up post here.

Dates:
Friday 13th September to Sunday 15th September

Venue:
Ramada Hotel, The Butts, Coventry, CV1 3GG

Membership Cost: £49.
This covers room hire, refreshments (including tea, coffee, biscuits and cake!) during breaks on Saturday and on Sunday morning, a private room for the Saturday evening buffet (but not the cost of the buffet itself, nor of other meals) and a GOODY BAG!

Programme:
Friday evening: Introductions, quiz, goody bags and socialising.
Saturday: A full day of talks, workshops and a craft session, followed by more socialising and the buffet.
Sunday morning: Fun, the AGM, the raffle, even more socialising... and goodbyes :-(

Accommodation:
Members are responsible for booking their own accommodation. We have arranged a special rate, so do mention that you're attending the Writercon event. The price is £70 per night for a single room and £80 for a double, and includes a breakfast buffet (where you can choose anything from a full English breakfast to fruit and yogurt). Car parking is free as a special favour to us. The Ramada has asked us to point out that September is a particularly busy month, and once the rooms are gone they're gone, so please reserve your room early to avoid disappointment.

As usual, there will be optional alcoholic and non-alcoholic cocktails, and an optional Friday evening trip to the Lebanese restaurant, Aqua.

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Signing up

PLEASE SIGN UP BEFORE 10th AUGUST.

At £49 per person, we need 16 people to ensure that we can pay for the venue and refreshments (plus wine and goody bags). Should we have to cancel, the Ramada will charge us a cancellation fee, and if we leave it till less than 30 days before the event, it will more than wipe out Writercon UK's finances, so we have to have 16 people signed up before 10th August or Writercon UK 2019 cannot go ahead!


To sign up, please comment on this post by copying and pasting the template below and answering the questions. The comments are screened, and if we need to clarify anything, I'll contact you by PM.

Your answers are used to compile the quiz questions, choose the items for your goody bag, plan talks, workshops, and craft sessions, etc, and to select suitable menus for Saturday, so do, please, fill in the form and tell us your current fandoms and your dietary needs!



Your data -- username, real name, email address and PayPal account name -- will be used for the purpose of organising Writercon UK meetings only. It will be stored securely for two years, after which time it will be deleted, but you can ask to be removed from our mailing list and have your data deleted at any time.

Payment
You can register now, and pay later. Last call for payments will be five weeks before the event, but we'll remind you before that if you haven’t paid up!

This year we're using PayPal's 'Send money to friends and family' facility.

Instructions under the cut...Collapse )

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tlanti and kazzy_cee will be recruiting speakers/workshop leaders shortly, and we'll remind you about raffle prizes nearer the time.

Finally - don't forget to pimp Writercon UK to all of your friends!

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People signed up so far: (15)

bogwitch
enchantersnight
gillo
hils
hobbituk
immoral_crow
lilachigh
lonemagpie
ningloreth
• pixie barefoot
shapinglight
signe_chan
speakr2customrs
sweetheartwhale
tlanti

Writercon UK 2019!

I’m sitting in the bar at the Ramada hotel, waiting for everyone to arrive. The projector’s set up and we’re ready to go!

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Getting to the Ramada by car

lilachigh asked me about the route to the hotel round the back streets to avoid the dreaded Inner Ring Road. Just in case anyone else is driving and doesn't know the trick, here it is:

From the M1 - take M45, which becomes the A45. Stay on that road till you reach the roundabout in Coventry next to a big BP garage. Turn right here, by a big car showroom. You are now on the Leamington Road,

Follow this road to the end, then bear right at the traffic lights but join the left lane. A couple of hundred yards further on there is a large Victorian mock-Tudor school on the left. Turn left just before it, onto Spencer Avenue.

At the end of Spencer Avenue turn right onto Albany Road. Continue downhill until you go under the railway bridge.

Take the next right onto Bedford St (elderly terraced houses), then at the end, turn left onto Gordon St.

At the end of that street the Ramada is directly ahead of you, so turn right to get to the car park.

If you are relying on a SatNav and feel this is too complicated, put "Albany Road, Earlsdon" or CV5 6JU in, which will get you to the road leading to the way round the back.

Hope this helps!

Just over a week to go...

Some details!

The Lebanese restaurant. A table for 13 has been booked for 8.00 on Friday night :-)

Programme Here is this year's programme, with a craft session, talks and discussions:



Saturday Lunchtime. Because we're fewer in number than usual, the hotel is happy for us to choose lunch from the regular menus, so there will be a very wide choice.

The Buffet. We've agreed on the following menu at £25.00 per person:

Starters/Salad
Curried Cauliflower Soup with Onion Cream on the side allergens: dairy
Salad Station with Mixed Leaves, Peppers, Red Onion, Pomegranate
Meat & Cheese Board with Ham, Peppered Pastrami, Salami, Cheese, Tapenade allergens: dairy

Mains
Chicken Breast with a separate Arrabiatta Sauce allergens: none
Tilapia Fillets with a separate sauce of Sautee Leeks, Fennel & Mustard allergens: dairy, mustard
Courgette and Mushroom Strogonoff (v) allergens: dairy, mustard
Roasted Mediterranean Veg
Roast Potatoes

Desserts
Chocolate Torte allergens: dairy, trace of nuts
Mixed Fruit Eton Mess allergens: dairy
Fresh Fruit Salad (with no apple)

There will also be wine and soft drinks provided.

Cocktails. Since most/all of us cancelled our Saturday night cocktail last year, this year we've arranged just two cocktail sessions, on Friday night and Saturday afternoon, and this is the menu:

Alcoholic Cocktails - £7.50 each
Mojito
Bacardi, mint leaves, lime, Sugar, soda water

Margarita
Tequila Blanco, Grand Marnier, lime

Sunrise
Cherry Brandy, Orange juice, cranberry juice

Aperol Spritz
Aperol, prosecco, soda water

Sicilian sunset
Absolut vodka, passionfruit syrup, grenadine, lime

Non-alcoholic Mocktails - £5.50 each
Virgin Mojito
Mint Leaves, Lime, Soda, Sugar

Orange & Lime Relaxer
Lime, Orange, Lemonade

Shirly Temple
Lemonade, Grenadine

Raffle. One of the highlights of the weekend is the free raffle, which we hold on the Sunday morning as part of our AGM. Everybody gets to choose a prize, and sometimes, thanks to the generosity of their fellow attendees, everybody gets to choose two!

In the past, we've had books, dvds, stationery, action figures and other fandom toys, wine, chocolates, offers of original artwork (including custom-made story banners), and beautiful knitted items, all donated by our generous attendees.

So, when you pack your suitcase, please don't forget to bring one or two items for the raffle!

Travel immoral_crow has pointed out that 13-15 September is welcome weekend for Coventry University so please be aware that the roads may be extra busy.

Checkout The hotel has asked me to remind everyone that checkout on Sunday is at 11 am.
For the past few years, most of us have been going to the Aqua Lebanese restaurant (which is just a few minutes' walk from the hotel) on the Friday night. The food is delicious and we have a lot of fun.

Please comment on this post if you'd like to eat at the restaurant, and I will book a table.

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Hotel Bookings

Just to save everyone else some time don't call to book your hotel room at the weekend. I just spent 20 mins getting transferred around until they eventually told me that they couldn't take a booking for an event and that I'd have to call back during the week when the dedicated reservations team is in (only from 9-4 so don't try calling after work either).

Writercon UK 2019 is going ahead!

Technically, we are still two people short but, thanks to a generous offer of support, should it be needed, from Pixie, and another person, and with the surplus we have built up over the years, we have decided we can go ahead.

If you've already signed up but have not yet paid your membership fee, bogwitch will be chasing you, and if you're still thinking about joining us, there is lots of room!

Also, our contact at the Ramada has asked me to advise you to book your accommodation as soon as possible, because rooms are going fast.

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A Quick Reminder

As Treasurer, can I just remind everyone that has not paid yet (or made an arrangement to), that we will starting to pay for things soon and we will need your memberships paid in order for the event to go ahead.

If you are unsure of how you can pay, or if you have any other query related to the membership please just let me know or check the sign up page here.

Also, you can still sign up here! Come on, you know you want to!

Writercon UK 2019 -- Another reminder!!

We have fourteen people signed up so far but we need TWO more before 10 August so that we can contact the hotel and confirm that we are going ahead*, so if you are planning to come to Writercon UK 2019 (details below), please sign up NOW!!

This year's meeting will take place on Friday 13th September to Sunday 15th September at Ramada Hotel, The Butts, Coventry, CV1 3GG. The Membership Cost is £49 (to cover room hire, wine, goody bags, and a small contribution towards the craft materials).

* If we cancel on 10 August, we'll have to pay a token cancellation fee but anyone who has already paid their membership fee will be refunded in full. If we leave it any later, we'll have to pay whopping £300+, so we are being strict about this deadline!!

Once we have 16 people we are good to go but, obviously, the more the merrier!

WRITERCON UK 2019 -- REMINDER!!

Hi everybody -- another reminder: this year's meet-up will take place on Friday 13th September to Sunday 15th September at Ramada Hotel, The Butts, Coventry, CV1 3GG. The Membership Cost is £49 (to cover room hire, wine, goody bag, and a small contribution towards the craft materials).

We already have nine people signed up, but we need at least 16 people before 10 August for the event to go ahead, so please sign up here as soon as you can -- you can pay nearer the time if it's more convenient.

The sooner you sign up and we know your current fandoms, the easier it will be to organise talks, the craft project, the quiz and the goody bags, so expect to be chased :-)

Writercon UK 2019 -- Reminder!!

Don't forget: this year's meet-up will take place on Friday 13th September to Sunday 15th September at Ramada Hotel, The Butts, Coventry, CV1 3GG. The Membership Cost is £49 (to cover room hire, wine, goody bag, and a small contribution towards the craft materials).

We need at least 16 people to sign up before 10 August for the event to go ahead, so please sign up here as soon as you can -- you can pay nearer the time if it's more convenient.

The sooner you sign up and we know your current fandoms, the easier it will be to organise talks, the craft project, the quiz and the goody bags, so expect to see more reminders :-)

Writercon UK 2019 -- 13th-15th September!

We had 11 responses to the poll, and a large majority voted for the second option, 13th-15th September, so we have booked the Ramada Hotel, Coventry for that weekend.

Look out for the sign-up post, which will be up shortly.

IMPORTANT Writercon UK 2019 DATES

Hello everybody! It's that time of year again!

We have contacted the Ramada Hotel, Coventry, and, unfortunately, the date we agreed at the AGM -- 6th-8th September -- is already taken, but the weekends before and after are free. So, which date do you prefer? Please vote below.

Poll #2090959 Writercon UK 2019 Dates Poll

Which date do you prefer?

30th August-1st September (NB the preceding Monday, 26th August, is a bank holiday)
3(27.3%)
13th-15th September
8(72.7%)


In case you need to check, tlanti has sourced a calendar of conventions here.

Small Bear Pics.

Bill asked for pics....




Here they are sharing a lolly from my goody bag -




And here is their new home -









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Someone mentioned a costume database ...

Who was it? And if you are here, or can remember, what was it called?

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